How to Format a Two-Page Business Letter by Kimberlee Leonard - Updated November 08, Email has become the standard method of communication for businesses and those who communicate with businesses. That said, there are times when a traditional professional business letter is necessary. This may be for job prospecting, business proposals or even legal reasons. Properly format the letter for the best chance of getting results.
However, there are still occasions when a business letter is a more appropriate method of correspondence. Letters are formal records of communications between companies and suppliers or employees and employers. Business letters are also useful when applying for a job, submitting a manuscript or offering an explanation or apology.
The Modern Language Association of America has specific guidelines to follow when writing a business letter, which can be found in the 7th edition of the MLA Handbook. Headings If you are not using letterhead that includes your name and address, begin your business letter by typing your address in the upper left hand corner, about 2 inches from the top of the page.
Include the street address, city and ZIP code, omitting your name, which you will include in the closing. Single-space the address, leaving a double-space between your address and the date. Type out the date using a comma to separate the date and year. Include a formal title for the person you are writing to, using Ms.
Use a colon after the salutation, or you can leave it without punctuation. Body Use the body of the letter to make your point concisely. Begin with a friendly greeting, moving directly to your point. Single-space the body of the business letter, leaving a double-space between paragraphs. After you have made your point in the first paragraph, use the remaining two or three paragraphs to justify your point with evidence.
Conclude with a request for some type of action or a clarification on the action you intend to take. Follow your closing with a comma only if your salutation included a colon, otherwise leave it without punctuation. Common closings are "Sincerely," "Thank you," or "Best wishes.
Leave four spaces after the closing for your signature; then type your name directly beneath the closing. Indicate any enclosures by typing the word "Enclosure" a double-space below your typed name. If you are the typist of the letter, but not the author, include your initials a double-space beneath the closing or enclosure.
Format A business letter can be formatted a couple of different ways. Block format is most commonly used, with left justification, single spacing and double spacing between paragraphs. Semi-block style follows modified block style, except that you also indent each paragraph five spaces.In business writing, as in all writing, you must know your audience.
In most cases, the business letter will be the first impression that you make on someone. Though business writing has become less formal over time, you should still take great care that your letter’s content is clear and that you have proofread it carefully. Learn how to write and format a business letter to convey important information in a professional way using tips and a business letter template from Xerox.
Business letter format essay This resource covers the parts of the basic business letter and provides three sample business letters. Modified Block Format (Tab to.
In the professional world, you will often need to write a business urbanagricultureinitiative.com applying to a new job, to writing a thank you note, sending a note of apology, or sending a farewell email when you depart, there are many circumstances that will .
After writing the body of the letter, type the closing, followed by a comma, leave 3 blank lines, then type your name and title (if applicable), all flush left.
Sign the letter in the blank space above your typed name. This may be for job prospecting, business proposals or even legal reasons. Properly format the letter for the best chance of getting results.
Current business styles use the "block format" letter for business rather than the "indented style" used for less formal letters.
The Modern Language Association of America has specific guidelines to follow when writing a business letter, which can be found in the 7th edition of the MLA Handbook.
Headings If you are not using letterhead that includes your name and address, begin your business letter by typing your address in the upper left hand corner, about 2 inches .